Standardized Reporting

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This reporting method is not applicable for Leadership Members.

We have devised a standardized method of reporting up and down the Chain of Command. Standardized reporting provides several advantages. The primary goal is to reduce the chance that information can slip through the cracks and thus we can manage the expectations at all levels of the Chain of Command. One of the worse things that can happen is that a member is not given proper due for work or activities they have participated in.

Standardized reporting also makes it easier for each of us to have a check list of work that needs to be done and work that has been completed. We do this by utilizing our inventory in a way that lets us know at a glance when we have received or sent a given report. By properly filing your reports after you have acted on them, you will know when you have new items to work on by virtue of a new item in your inventory that has not yet been filed. <br\><br\> By sending all reports inside a folder with a standard name, we can ensure that the recipient of the report will not loose it in his inventory. Report formatting follows: <br\><br\> Folder format: <stardate> - <activity> - <name of reporter> <br\><br\> Stardates are always recorded as YYMMDD.HHHH (070501 == May 1st 2007). <br\><br\> Inside the folder you will place a notecard from each attendee. Each notecard will have the following name: <br\><br\> <sl name> - <stardate> - <activity name> <br\><br\> For example, if you hold a division meeting and want to record attendance in order to report participation you would create a folder called: <br\><br\> 070501 - SFA Instructor Meeting - Montgomery Scott <br\><br\> You will then have each attendee create a notecard called: <br\><br\> Bob Smith - 070501 - Attended SFA Instructor Meeting. <br\><br\> There is no need for the attendee to put any information inside the notecard. You may record notes there if you wish. Each attendee will then give you the notecard, and you will place the notecard inside the folder you created. You will now have an easy way to see who attended the meeting and you will be able to create your monthly report to Operations without having to remember who did what, when. <br\> To search your reports simply type into the inventory search field an activity or a person's name. You will then be easily able to see all instances of that activity person's name. <br\>